Automated pst file backup

This Outlook Data File contains your messages and other Outlook items, and is saved on your computer. To learn how to import items after you export them, see Import email, contacts, and calendar from an Outlook.

Add your Microsoft email account to an Outlook app, such as Outlook for Microsoft , Outlook , or Then, you can use Outlook to move email, contacts, and calendar items into your Microsoft mailbox. Add your "source" email account to Outlook. For example, you might add your Gmail account to Outlook Wait a bit for all of your email and contacts to show up.

Add your Microsoft email account to Outlook. After you do this, Outlook will automatically sync with Microsoft You'll see the contents of your Microsoft mailbox appear in Outlook.

Choose from the export instructions to export your email from the source account to a. For example, if you have Outlook , choose Outlook and Outlook Export Outlook items from a.

For example, if you have Outlook , choose Outlook Export Outlook items to a. After your email data is exported to a. You can import it to other email accounts. If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook. If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have?

Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected.

This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next. Click Browse to select where to save the Outlook Data File. Enter a file name , and choose OK to continue. Type a different file name before choosing OK. If you are exporting to an existing Outlook Data File. Outlook begins the export immediately unless a new Outlook Data File. Now that your Outlook data is in a. You can save the.

You can also save to a portable drive, then import your email, contacts, and calendar to Outlook. This ensures that everything will be exported: Calendar, Contacts, and Inbox. Choose Browse to select where you want to save the Outlook Data File. Select OK to continue. Note: If you have previously used the export feature, the previous folder location and file name appear.

Make sure that you change the file name if you want to create a new file instead of using the existing file. The export begins immediately unless a new Outlook Data File. To continue this discussion, please ask a new question.

Get answers from your peers along with millions of IT pros who visit Spiceworks. Popular Topics in Microsoft Office. Spiceworks Help Desk. The help desk software for IT. Track users' IT needs, easily, and with only the features you need. Learn More ». Rockn This person is a verified professional. Verify your account to enable IT peers to see that you are a professional. JoeWilliams This person is a verified professional.

GoDaddy offer hosted Exchange services. I'd recommend upgrading. Digitech This person is a verified professional. Critical company data does not belong on workstation hard disks. Neal Exclaimer This person is a verified professional. Exclaimer 3, Followers Follow. Pure Capsaicin. DragonsRule This person is a verified professional. Digitech wrote: JoeWilliams I was thinking about redirecting Documents folder only to the file server, and then tell all users to make sure and save all important files into the Documents folder.

They corrupt too easily. For backup, sure, but not for PST files that are being used. Digitech wrote: LarryG The tool for autobackup of. Your Personal Address Book might contain email addresses and contact information that is not included in an Outlook Address Book or contact list.

However, the Personal Address Book creates a separate file that is stored on your hard disk drive. To make sure that this address book is backed up, you must include any files that have the.

Make a note of the location of the. Use My Computer or Windows Explorer to copy the. You can use this backup to restore your Personal Address Book to your computer or to transfer it to another computer. Follow these steps to restore the Personal Address Book:. Type control panel in the Open box and then press Enter. This will open Control Panel. Type the path and the name of the Personal Address Book file that you want to restore, select Apply , and then select OK.

The Outlook Address Book itself contains no data that has to be saved. Microsoft has released a utility to automate the backup of your personal folders. For more information about the Personal Folder Backup utility, see Back up your email.

If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:. Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it.

For example, if you create a signature named MySig, the following files are created in the Signatures folder:. The location of the signature files depends on the version of Windows that you are running. Use the following list to find the appropriate location:. If you use Microsoft Word as your email editor, signatures are stored in the Normal. You should back up this file also. Select the File tab in the Ribbon, and then select the Info tab on the menu.

The path and file name of your. Select the File tab on the Ribbon, and then select the Info tab on the menu. Select the Accounts Settings tab and then select Account Settings again. You have changed the default deliver location for your email.

This will change the location of your Inbox, Calendar, and other folders. These changes will take effect the next time that you start Outlook. Select the. Select Yes , select Close , and then select OK to close all dialog boxes. Your profile now points to your.

Outlook opens your new. On the Mail Setup tab, select the Email accounts button, even if you do not have an email account specified. The location that messages are delivered to has changed for this user profile.

To complete this operation, you may have to copy the contents of the old Outlook folders to the new Outlook folders.

For information about how to complete the change of your mail delivery location, see Microsoft Outlook Help. Some shortcuts on the Outlook Bar may no longer work. Do you want Outlook to re-create your shortcuts? All shortcuts that you have created will be removed. Select Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new. Select the View or change existing email accounts check box, and then select Next. Under Types of storage , select Personal Folders file.

Browse through the folders to the new location for your. Under the Deliver new email to the following location list, select the Personal Folders file that was just added, and then select Finish.

To complete this operation, you may need to copy the contents of the old Outlook folders to the new Outlook folders. Some of the shortcuts on the Outlook Bar may no longer work. Do you want Outlook to recreate your shortcuts? All shortcuts you have created will be removed. If these methods did not help you, you might want to ask someone you know for help. Or, if you use Outlook with Exchange Server, you might want to contact the Exchange Server administrator for help.

You can also use the Microsoft Customer Support Services website to find other solutions.